Instructions for using PDF Forms

Important: The PDF forms (not the web forms) are designed to be completed after you download them to your desktop or another local folder.
Before filling out any form, download and save it, then fill it out.

Note: These instructions do not apply to an online portal.

Studio Art Graduate Handbook

Non-fillable forms version: The Studio Art Graduate Handbook is useful for faculty and necessary for graduate students. Please download and keep a copy for your reference.

Fillable forms version: The same handbook with fillable forms is accessible only to currently enrolled students who can log in with valid UNT credentials, your EUID and password. To log in and download this version of the handbook, follow the instructions.

1. Please visit the User page, and log in with your EUID and password
2. Find the Studio Art Quick Links
3. Select "Studio Art Graduate Handbook with Fillable Forms"
4. Download the PDF to your desktop or another local folder
5. Fill out the forms
6. Save the file  

Studio Art Administrative Forms

Very Important: Unless otherwise stated, download and save these forms first before attempting to enter information to complete the form.

• Administrative Duties Roster (Studio Art org chart, not a form but a useful reference)
• Class on the Move / Field Trip Form
• Classroom Evaluation of Adjunct Faculty
• Coordinator Worksheet for First-Year Reviews
• Entry Review Rubric Form, Sept. 4, 2020
• Evaluation of Adjunct Faculty
• Gift-In-Kind Form
• Graduate Student Assistant Evaluation Form
• Graduate Teaching Fellow Evaluation Form
• Hourly Employee Evaluation Form
• Incident Report
• Professional Internship Confirmation Form
• Professional Internship On-Site Supervisor Intern Evaluation
• Reimbursement Request Form (for use on all types of reimbursement, including travel)
• Student and Academic Affairs Resources List  

Studio Art Budget Purchasing Forms

Very Important: Unless otherwise stated, download and save these forms first before attempting to enter information to complete the form.

• Purchase Request Form
• Reimbursement Request form (for use on all types of reimbursement, including travel)
• Tax Exempt Certificate
• Visiting Artist / Speaker Payment Form
• Visiting Artist AV Request Form (online form)
• W-9 for Visiting Artists  

Faculty Employment Forms

Very Important: Unless otherwise stated, download and save these forms first before attempting to enter information to complete the form.

• 2019-2020 IAA Faculty Fellowship Application
• Approval of Dual Employment Form
• Contract in Lieu of Syllabus Form – Graduate
• Contract in Lieu of Syllabus Form – Undergraduate
• eLeave Online Reporting Tool
  eLeave is an online tool for requesting, approving, and tracking leave. The new process replaces the old paper forms. For staff, this means vacation, sick, and hours-days off. For faculty, this is for sick time. These requests will automatically generate a prompt for Lauren Lake to approve and then will automatically deduct the time.
• Faculty Application for Approval of Leave — For leaves and other absences from duty, other than sick leave
• Onboarding Handbook
• Student Counseling Form
• Syllabus Builder Tool in MS Word (downloadable)
• Reimbursement Request Form (for use on all forms of reimbursement, including travel)
• Travel Budget Authorization (TBA) Form - must be completed BEFORE any travel that is funded by the University, preferably as soon as you are made aware of your travel award.
• Tenure Line Faculty RPT Criteria
• Workload Form  

Studio Art Student Academic Forms

Very Important: Unless otherwise stated, download and save these forms first before attempting to enter information to complete the form.

• Application for MFA Graduation (Part 1 - online submission via Toulouse)
• Application for MFA Graduation (Part 2 - online Slideroom materials submission)
• Degree Plan Form - Graduate
• Exterior Installation Permissions Form
• Final Defense Form
• Graduate Studio Space Agreement
• Incident Report
• Incomplete Grade Contract
• Leave of Absence Form
• MFA Project Report Approval Form
• MFA Project Report Template (downloadable Word document)
• Oral Defense Announcement Form (CVAD; fill out and turn in to Dept of Studio Art office)
• Oral Defense Notification Form (Toulouse Graduate School; complete online)
• Permission to Use Student Work Form
• Request to Drop a Class
• Student Complaint Form
• Supervisory Committee Form
• TA / TF / GA Application Form (online)
• Toulouse Graduate School Forms Library
• University Resources Guide
• UNT Libraries Digital Rights Agreement (part of graduation submission materials) 

North Texas Federation Classes at TWU or Texas A&M University-Commerce

Any UNT graduate student admitted to a master's or doctoral degree program or pursuing certification may cross-register in graduate-level courses at TWU or Texas A&M University-Commerce that are being used toward their current degree program. Students must have the approval of their department and verify that TWU and/or A&M University-Commerce does not have restrictions on the course. For more information, visit the Federation of North Texas Area Universities information page on the Toulouse Graduate School website.